Financial reports: P&L, balance sheet & trial balance

Read your profit & loss, balance sheet, trial balance, general ledger and cash flow — in any currency, for any period.

What financial reports are

Financial reports turn the thousands of debits and credits in your books into a handful of summaries you can actually read. In Qontab they are not files you generate and store — they are live views of your double-entry ledger, recomputed from your posted journal entries every time you open them. Change a transaction and the next report reflects it immediately.

The three statements every business relies on are the profit & loss (did I make money over a period?), the balance sheet (what do I own and owe right now?) and the trial balance (do my debits and credits agree?). Qontab adds the operational and compliance reports a Mauritius SME needs around them.

The reports Qontab produces

From the Reports hub you can open any of the following, each over a date range you choose:

• Profit & loss — income against expenses for a period, ending in your result.
• Balance sheet — assets, liabilities and equity as at a date.
• Trial balance — every account with its debit or credit balance; the totals must match.
• General ledger — opening balance, every posted line and a running balance, per account. This is where you drill down behind any figure.
• Cash flow — how cash moved over the period.
• Aged receivables & aged payables — who owes you (and whom you owe), bucketed by how overdue they are.
• Customer statement — a single client’s invoices and payments.
• VAT return and MRA remittance — the statutory tax filings (VAT at 15%, plus PAYE, CSG and NSF owed to the MRA).
• Director-loan and director-payout statements — the running balance of the director’s current account (code 1126) and the collect-and-remit reconciliation around it.

Any period, any currency

Every report takes a from / to date range. Run the profit & loss for last month, the balance sheet as at year-end, the general ledger for your whole financial year — Mauritius companies often close in June, and Qontab lets you set exactly that window.

If you trade in more than one currency, reports consolidate into your base currency. Each journal line stores the currency, the exchange rate captured at posting time and a base-currency amount, so a EUR invoice and a USD expense add up cleanly in one statement. The general ledger still shows each line’s original currency, so you never lose the detail. See multi-currency & FX for how the rates are stored and refreshed.

Step by step

1. Open Reports and pick the statement you need.
2. Set the date range— a month, a quarter, or your financial year. The profit & loss defaults to the current calendar year.
3. Read the figures. Qontab consolidates every posted entry into your base currency and totals the report in real time.
4. To see what’s behind a number, open the general ledger for that account and read the individual lines and their running balance.

Reports with AI (MCP)

Connected to an AI assistant through the Qontab MCP connector, you can ask for a report in plain language instead of clicking through the UI. The read tools get_profit_loss, get_balance_sheet and get_trial_balance each take a date range and return the figures already consolidated into your base currency — ready for the assistant to summarise, compare across periods, or pull into a board pack.

FAQ